Film Fund

Step 1: Download and complete the Application and Project Plan form. Select form applicable for the type of project you are applying for:

• • Application and Project Plan - Film and Media Form 

Step 2: Ensure that your company is compliant and registered on the following supplier databases:

• Register on Central Suppliers Database
• Register on City of Cape Town Vendor Registration

Submit the following documents with application form:

• Central Supplier Database registration report (CSD report)
• City of Cape Town Supplier number OR reference number as proof that registration is in process
• Company Registration certificate / NPO / Constitution
• Income & Expenditure Reports required for funding applications less than R50 000 OR Audited Financial Statements for the approved amount of R50 000 and above.
• Valid original Tax clearance certificate/pin
  1. 1. 1. 1. International Companies who are registered with SARS needs to submit the SARS Tax Compliance Pin (VAT vendors)
           2. International Companies who are NOT registered with SARS are not required to submit SARS documents
• BEE-E Certificate or a Sworn Affidavit – B-BBEE Exempted Micro Enterprise
• Stamped Bank account confirmation letter
• Municipal Account
  1. 1. 1. If renting, a copy of the lease agreement and the owner’s municipal account must be submitted. The municipal account must be up to date, if not up to date, the arrears must be paid in full or arrangements must be made to settle the account with proof of payment arrangement.
        2. If you are not renting or paying rates, an affidavit and proof of address must be submitted with application.
        3. If you are not a resident within the City of Cape Town, a proof of address must be submitted (e.g. Utility bill)

Step 3: Submit application & project plan with the following project supporting documents. Submit only the supporting documents which are applicable to the project type you are applying for.

Short and Feature Film Production

Applicable to Live Action and Animation

Documentation required:

• A one page synopsis;
• A story outline OR episode breakdown;
• Visual Treatment;
• Project chain of title documentation
• A letter of motivation;
• An updated CV of the applicant and HODs;
• A document detailing a list of the proposed target audience;
• A detailed production budget and finance plan (incl. development & post-production);
• A detailed production schedule;
• A post-production schedule;
• A comprehensive distribution or exhibition plan (include sales projections);
• Link to teaser or trailer;
• Recent draft of the script.

Post-production

Applicable for Fiction/Non-fiction

Documentation required:

• A one page synopsis;
• A story outline OR episode breakdown
• Visual Treatment;
• Project chain of title documentation;
• A letter of motivation;
• An updated CV of the applicants;
• Comprehensive distribution/exhibition plan (include sales projections);
• A document detailing a list of the proposed target audience;
• The most recent cut of the film (if available);
• A full production budget (including development and post-production) and finance plan;
• A detailed list of projected post-production costs (supported by quotes) for which the funding is required (e.g., final cut, grading, sound editing, final mix, sub-titling, etc.);
• Link to teaser or trailer.
• Copy of the final script.

Special Project (Incl. heritage projects, music videos, commercials, Reality TV, etc.)

Documentation required:

• Letter of motivation;
• A story outline OR episode breakdown;
• CVs of the applicant/creative team members;
• Detailed project plan;
• Shooting schedule (where applicable);
• A full production budget (including development and post-production) and finance plan (maximum of 3 pages). Please also include sales projections.
• Recent draft of the script.

Interactive Game Production

Documentation required:

• Creative deck;
• A detailed project plan;
• A full budget (including developmental stages) and finance plan;
• CVs of the applicant and creative team;
• A comprehensive distribution plan and sale projections;
• A document detailing a list of the proposed target audience;
• A detailed document explaining the market fit of the project as well as performance information of similar games. (Steam Wish lists);
• Link to playable build.

Step 5: Email the completed application form & project plan, company compliance documents, and all project supporting documents to Film.Fund@capetown.gov.za

Please note that applications that do not submit all the required documentation will not be considered.

All applicants need to be compliant and submit the following documents with their Funding Support Application:

1. 1. Must be registered on the City of Cape Town suppliers database
   2. Must be registered on the Central Suppliers Database
   3. Company registration certificate / NPO Certificate / Company Constitution
   4. Submit Annual Financial Statements:
      • • Less than R50,000 requires an Income and Expenditure Report
        • More than R50,000 requires Audited Financial Statements
   5. Stamped bank account confirmation letter
   6. Valid tax clearance pin/certificate
   7. BEE-E Certificate or a Sworn Affidavit – B-BBEE Exempted Micro Enterprise
   8. Public Liability Insurance (R20mil)
   9. Municipal account needs to be up to date
      • If renting, a copy of the lease agreement and the owner’s municipal account must be submitted. The municipal account must be up to date, if not up to date, the arrears must be paid in full or arrangements must be made to settle the account with proof of payment arrangement.
      • If you are not renting or paying rates, an affidavit and proof of address must be submitted with application.
      • If you are not a resident within the City of Cape Town, a proof of address must be submitted (e.g. Utility bill)

International Companies that apply need to be compliant and submit the following documents with their Funding Support Application:

1. 1. Must be registered on the City of Cape Town suppliers database
   2. Must be registered on the Central Suppliers Database
   3. Company registration certificate / NPO Certificate / Company Constitution
   4. Submit company financials:
      • • Less than R50,000 requires an Income and Expenditure Report
        • More than R50,000 requires Audited Financial Statements
   5. Stamped bank account confirmation letter
   6. International Companies who are registered with SARS need to submit the SARS Tax Compliance Pin (VAT vendors)
   7. International Companies that are not registered with SARS are not required to submit SARS documents
   8. Public Liability insurance (R20mil)
   9. It is encouraged that international companies work with a local service provider

• • Production and post-production funding for short films, and feature films such as, Live Action, Animation, Documentary, Interactive Gaming, Music videos, Commercials, Reality TV series

• • Projects that can be honoured within the financial year. The City of Cape Town’s financial year starts annually on the 1 July and ends on the 30 June.

• Adult Content
• Training videos or corporate videos
• Current affairs or News shows
• Purchasing of equipment/assets
• Film, Arts & Culture events

• • Through the Film Support Fund and/or;

• • Through sponsoring City services

*Allocation of support is dependent on the funds available.

The funding call will be announced via media announcements, on the Film Cape Town website, email marketing and the Film Cape Town social media pages.

• • Applications that do not submit all the required documentation will not be considered.

• • All applicants will receive written notification of the outcome within 90 days.

• • All approved projects will receive a letter of approval.

• • The Film Cape Town’s administrative team will require approved applicants to sign a Memorandum of Agreement (Film Support Agreement) to be completed with ID’s of signatories.

• • All contracts need to be delivered and completed as outlined by the Film Support Agreement.

• • Projects that are not completed by the end of the financial year (30th June) will not qualify for the funding.

• • Funding received from the Film Support Fund is non-recoupable, on the basis that the contract has been honoured.

• • There are no tranche payments. Funding will be paid on completion of the project.

• • An Expenditure Report needs to be submitted with all the supporting invoices.

• • A Film Close-Out Report needs to be completed to confirm that the project delivered on all the milestones outlined in the Film Support Agreement, within 3 months after receiving payment.

Disclaimers:

• • Film Cape Town reserves the right to stop the process of funding or amend the fund's strategic objectives and/or call-outs, as it is dependent on budget availability.

• • Film Cape Town has the right to follow due diligence processes, such as criminal or financial background checks on the companies who apply.

• • Film Cape Town reserves the right to allocate the funds at its own discretion.